Common email mistakes most employees make

Would you knowingly choose the wrong title, eat up your words or use the wrong grammar when you have to deliver a speech in front of your work colleagues or bosses? No, right? Then why do you think it’s okay to write unprofessional work emails to them? Many of you might be unknowingly writing sloppy emails. Hence, we thought of pointing out some common errors that you must stop making while you write a work email.

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Your email subject line is the most important part of writing a good professional email. If it doesn’t describe what the body of the mail has, you probably might not even get a revert. Always describe your email content in a gist, precisely 4-7 words. This will give the reader a better idea of what to expect in the mail.

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Why would you send a pointless message that will ultimately waste both your and your recipient’s time? Decide what you want the reader to know out of your mail before you send the email. Make sure the crux of the email is written in the first three sentences itself.

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When you skip writing a simple “Hi”, it puts a bad impression of you on the reader. Don’t get straight to business. Be polite and write a quick greeting. It could be a simple, “Hi team”, “Hi everyone” or even “Good morning” (depending on the time of the day).

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When someone at work helps you out with something, writing “Thanks!” isn’t enough. Instead, write the reason “why”, be more expressive with what you are thankful for. Something like, “Thanks for explaining the task to me.” It speaks more about your genuineness toward your work colleagues.

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How annoying it is to read an email that has spelling errors and poor use of grammar? The reader will not take you seriously if your email will have lots of mistakes. Scan your mail content to find typing errors, use spellcheck if needed. The time you invest in revising your email will save you a bad impression.

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Nobody would like to read a mail full of criticism towards their effort at a task. Even you won’t like someone just bluntly pin-pointing at all the mistakes that you’ve been making. But if you include some suggestions in the same email, it will make the person understand your point better. Be a problem-solver instead of someone who just points out problems.

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